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Reception and Office Assistant (Legal Sector)

Reception and Office Assistant

The company
Our client is a leading law business in Kent with a history over 200 years and multiple office locations.

They are now looking for an experienced Receptionist and Office Assistant to join their professional team.

Main Objectives of the Role:
, Assisting opening the reception area in the morning.

, Answering the switchboard in a timely manner.

, Co-ordinating meeting room bookings and car parking facility.

, Organising refreshments where appropriate.

, Keeping meeting rooms tidy, removing and washing up crockery after meetings.

, Keeping client kitchen clean and tidy.

, Assisting with all outgoing post.

, Assisting with outgoing DX.

Office Assistance
, To provide assistance to the Practice Manager with adhoc administrative and clerical tasks as required.

, To maintain communication with Fee Earners and Secretaries wishing to store or retrieve documentation.

, Entering data accurately onto the database and excel spreadsheets.

, To ensure that all documentation stored by the firm complies with guidelines
, To maintain accurate records of the file/document storage and retrieval movement.
, To provide cover during holidays
, To provide assistance to the HR Manager with adhoc administrative and clerical tasks as required.

, Locking up the office, lifts, etc.

Key Skills
, To provide a highly professional service to all clients and visitors.

, To communicate effectively at all levels and have a confident, empathetic and friendly approach.

, To have a high level of integrity and a smart professional appearance.

, Be extremely organised and be able to multi-task
, Prior switchboard knowledge would be advantageous
, To work effectively as part of a small team.

, Sound knowledge of Excel
, High level of numeracy
, Experience in a law firm would be preferred, but will look at individual from other professional services backgrounds who have worked in a corporate setting.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy.

KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market trends…