Office Manager, Bangor, North Wales
We have a fantastic opportunity for an experienced Office Manager to join a busy Organisation based in Bangor North Wales.
In this role you will be responsible for aspects of the day-to-day management and administration of the organisation including the production and analysis of financial forecasts, statutory accounts and all other financial information necessary for the efficient running of the business.
The post-holder will also be responsible for the supervision of secretarial functions and clerical assistance and for all aspects relating to the premises and equipment.
Main duties of the role will be:
- Management, in consultation with the Director, of the bank accounts and investments including transfer of funds between accounts, management of the Pension Fund, direct debit/standing order arrangements and autopay accounts. Operation of these functions using the direct computerised bank link where appropriate
- Production of analysis reports on the accounts and preparation of the final accounts for audit.
Oversight of the final audited accounts to ensure their compliance with the Charity Commission's 'Accounting and Reporting by Charities - Statement of Recommended Practice'
- Production of project income and expenditure summaries with profit/loss analysis.
Allocation of grant income and expenditure to budgets, preparation of the relevant reports and production of quarterly Cadw grant requests
- Production of financial income/expenditure forecasts for the Management Committee and a confidential list of expected income from current and anticipated contracts.Production of quarterly VAT return, ensuring compliance with HMRC.
- Ensuring adherence by the Trust and its employees to all legal requirements and to the provisions of its own financial and personnel management systems.
- Responsibility for the administration and management of the general office, including the following: application of sickness/absence/leave regulations and recording; application of travel and subsistence regulations and recording; supervision of the selecting, ordering and purchasing of equipment and materials; arrangements for all necessary insurance cover; development of computerised staff time-recording procedures and upkeep of records; maintenance of the capital equipment database and calculation of depreciation.
- Ensuring that the vehicles are regularly serviced, insured and that they receive annual MOTs as necessary.
Checking and filing of vehicle records, arranging for all reported vehicle faults to be rectified and ensuring vehicle checks are carried out to schedule.
- Operation and management of the computerised accounts system and supervision of all data entry.
- Supervision of the computerised payroll programme and payment of wages through the bank's autopay system; the application of SSP, SMP, PAYE and NI regulations; the calculation of superannuation and AVC contributions and the production of NI/PAYE returns to the Inland Revenue.
- Supervision of banking and petty cash systems and payment and receipt of all invoices and accounts.
- Supervision of any clerical assistant(s) and general office duties such as: upkeep of mailing lists and databases; general record keeping; filing and photocopying; dealing with non-archaeological queries and requests from the general public and other staff; incoming and outgoing mail; banking, petty cash and purchase of stamps.
- Taking of notes at all Management Committee meetings and General Meetings to assist in the production of Minutes.
- Liaison with wide variety of outside parties - auditor, bank manager, insurance broker, Trust members and Trustees, suppliers, clients, the general public etc.
- Carrying out other duties and work as may be required from time to time.
To be successful in the role you must have:
- Formal accountancy or business qualification (or proven knowledge and skills equivalent to these).
Managerial and financial experience appropriate for a medium-sized employer
- Experience of working in a general accounting environment and ability to collate data, manage database packages and assimilate data into meaningful financial statements.
- IT skills with substantial experience in the production and development of spreadsheets and accounting reports, use of databases, word-processing and computerised payroll and banking systems.
- A good working knowledge of PAYE and of NI, SSP and SMP regulations.
- Experience and knowledge of managing human resource records.
- The ability to communicate in Welsh would be desirable
This role is being offered on a full time permanent basis with an attractive salary range of £25-30,000 per annum depending on experience plus 28 days holiday and up to 6% employer Pension.
Thank you for viewing our listing for Office Manager, Bangor, North Wales.
For more information about this or any of our other vacancies, please contact Supertemps, the leading recruitment agency in North Wales.
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