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Administration and Event Coordinator

Administration and Event Coordinator

Location: Exeter

Contract: Fixed term contract until 30th June 2022, 0.8 FTE

Salary: £20,000 - £22,000 (pro-rata)

Overview of Role:

This role is for a 0.8 FTE Administrator and Event Coordinator to support several projects relating to construction training and supply chain development.

These projects are funded by a number of different public sector organisations but are all tied to the improvement of the construction sector supply chain through skills and employment.

One of the main projects for which you will be responsible is Building Growth South West.

A CITB programme to improve the appeal of construction to women, ex-services personnel, people that are long-term unemployed, young NEETs (not in employment, education or training) and college leavers.

Running across Greater Exeter and Bristol, this project will deliver an extensive communications package to boost the image of construction and work with local training providers to deliver soft skills and pre-employment training.

Please note that this is a development role and support and guidance will be provided to the successful applicant. 

Key Roles & Responsibilities:

Working with a small team you will be expected to undertake the following:

  • Arranging events – booking venues, managing attendees, processing payments, promoting attendance, arranging event marketing collateral etc.
  • Marketing promotion across social media, video testimonials, press releases, newsletters etc.
  • Ad hoc administration duties, including finance processing, office management, quarterly project reports and claims
  • Ensure our client evidence records and CRM system are complete, accurate and up to date, and provide high-quality, timely, accurate and intelligent reporting in line with contract requirements
  • Supporting the Project Manager across different construction programmes including Building Growth SW
  • With support, and over time, deliver occasional workshops to groups of learners
  • Proactively develop efficient, trusted and effective working relationships at appropriate levels across a wide range of public and private sector partners and stakeholders, particularly with key partners such as Building Greater Exeter, and represent the service through attending relevant forums and meetings
  • Deliver excellent client service at all times to funders and partners.

    The maintenance of our quality standards and building of a strong reputation is of great importance, especially as a new provider in the area
  • Proactively seek to add value to the service, our clients, funder and partner, and the Organisation as a whole

Please note the Administration and Events Coordinator may also be called upon to complete a range of other duties for the Organisation, as reasonably required.



  • Graduate or relevant industry experience
  • Event coordination experience
  • Knowledge of social media
  • Flexibility, adaptability and a willingness to embrace change and development
  • An experienced networker
  • Excellent written and spoken English and highly IT literate, with Excel, Word, and Powerpoint


  • Marketing degree or equivalent qualification
  • Presenting or public speaking experience.
  • Experience of working with hard to reach communities
  • Some knowledge of the South West construction or skills landscape.

You’ll be highly computer literate and possess a clean driving license.

A real commitment to diversity and equality is taken as given.

How to Apply

If this role is of interest and you would like to learn more please attach your CV to the link provided and the Hiring Company will be in direct contact.

Our client is an equal opportunity employer, and welcomes applications from all candidates fulfilling the job requirements, regardless of race, age, gender, sexual orientation, religion or disability.

  • Start: ASAP
  • Duration: Contract
  • Rate: £20k - 22k per year + (Prorata)
  • Location: Exeter, Devon, England
  • Type: Contract
  • Industry: Secreterial
  • Recruiter: Hiring People
  • Contact: Hiring People
  • Email: to view click here
  • Reference: YTKO04
  • Posted: 2019-08-19 15:26:55 -

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