Part time Xero Bookkeeper, Contract Recruitment Administrator

CV Bay Ltd is an established Recruitment Company based in Digbeth, a short walk from Moor Street Station, The Bull Ring and New Street Station.


We are recruiting for an in-house Bookkeeper & Contracts Administrator to join our friendly team.


Working with Xero, you will match and reconcile Purchase invoices as well as raise Sales Invoices.

We estimate this will take a couple of days per week and for the rest of your time you will provide administrative support to the Major Accounts Contract team by assisting with the successful on-boarding of Contractors.


The ideal candidate will have previous experience of Bookkeeping and excellent Communication and Customer Service skills as well as high attention to detail.

Experience of working in a Recruitment Environment would be preferable but not essential.


We are flexible regarding working hours to suit the preferred candidate, though we need a minimum of 16 hours per week (to a max of 25) and are happy with the days you choose as long as two of them are a Monday and Friday each month, due to payroll duties.


Key Responsibilities:



  • To reconcile all Purchase Invoices on Xero.

  • To Raise Sales Invoices on Xero.

  • Raise all contracts and electronic paperwork necessary for a Contract worker to start their new role via Adobe Echosign.

  • Chase and file the Contracts and associated documents on our internal database.

  • Gain copies of ID, Bank A/C, Passport & any other Documents legally required from the Contract worker.

  • To conduct Pre-Employment Verification Checks and ensure the correct Insurances are held.

  • To provide a professional On-Boarding structure and answer the Contractors queries.

  • To ensure contractor checklist is complete with all documents returned and filed before the contractors start (or an extension takes place)

  • To collate an accurate “billable hours” spreadsheet for Contractors.

  • To provide administrative support to the Recruiters.

    This will include the issue of emails, letters and reports.

  • To deal with general telephone enquiries as appropriate.

  • To maintain accurate records.

  • To build good working relationships with the Contract Workers and Co-workers.

  • In addition to these functions, employees are required to undertake other such duties as may be reasonably required.


Personal Attributes:



  • Excellent Written and Verbal communication skills.

  • Excellent administrative skills.

  • Attention to detail and accuracy.

  • The ability to be work under pressure and meet deadlines.

  • Excellent interpersonal skills.

  • Client awareness and customer focus skills.

  • A team player able to work on own initiative but comfortable to escalate and ask for direction when required.

  • Ability to closely follow stringent procedures and policies.


Experience Required:



  • Bookkeeping Experience ideally with Xero.

  • Excellent keyboard skills with experience of working with Microsoft Office applications, particularly Outlook, Excel & Word.

  • Excellent telephone manner.


Pay and Benefits:



  • 16-25 hours per week

  • 09:30 until 14:30 hrs

  • Salary - £12.50 per hour

  • 20 days annual leave pro-rata + Xmas shut down


If you have the relevant experience and are interested in applying for this role.

Please send in a copy of your most recent CV and we will contact you if you have been shortlisted to discuss your experience and interview availability for a face to face interview.


  • Start: ASAP
  • Duration: Permanent
  • Rate: Up to £12.50 per hour + 20 days holiday pro-rata Pension Fle
  • Location: Birmingham, England
  • Type: Permanent
  • Industry: Accountancy
  • Recruiter: CV Bay Ltd
  • Tel: 01213669016
  • Email: to view click here
  • Posted: 2020-01-22 13:54:51 -

  • View all Jobs from CV Bay Ltd


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