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Admin Assistant (Maternity Cover)

The role is to provide full administrative support to the Chief Executive Officer, Assistants Director and the Managers of both Homes and the Head Teacher of a School.


Some of the duties:



  • Receive and welcome visitors to the Home in a professional and courteous manner

  • Use I.C.T.

    Systems including E-mail, Word, Excel and Google Drive to produce and manage documents and records

  • Deal with general enquiries

  • Take a pro-active role in helping the Home to function as a facilitating environment, including good organisation of workspaces and supporting health and safety and risk assessment procedures

  • Manage and record incoming and outgoing mail (including E-mail) appropriately and respond to correspondence accordingly

  • Ensure effective workflow through prioritising workload

  • Order and manage stationery, resource, and supplies as directed by the Registered Manager

  • Develop and maintain effective and professional working relationships with colleagues and children

  • Answer telephone calls in a professional manner, monitor, screen, and keep a record of telephone calls including messages

  • Manage retention of records and information in an accurate and efficient manner

  • Accurate minute-taking at meetings that may include confidential material

  • Assist in the management and monitoring of the Homes petty cash system, including maintaining accurate records and receipts of all petty cash incomings and outgoings

  • Monitoring and recording annual leave and sickness information

  • Collect and process children's routine outcome measures that track children's progress

  • Manage and oversee all matters relating to the vehicles owned and operated by the Home

  • Maintain the Homes digital diary

  • Regularly update databases

  • Assist the Registered Manager in maintaining the Homes petty cash system.


For the Administrative posts we are ideally looking for applicants who have:



  • Previous experience of working in an office environment within a care setting.

  • Receive and welcome visitors to the Home in a professional and courteous manner

  • Understanding of costs awareness and efficiency.

  • Willingness to work flexibly if /when necessary.

  • Self-aware.

    confident, motivated, sense of humor, creativity, conscious work-ethic

  • Full clean driving license


Hours:


Monday to Friday (40 hrs.

p/wk)


Pay rate:


£8.72 - £9.55