West Berkshire Council – HR Assistant

Location: Market Street, Newbury, Berkshire, RG14 5LD (Initial office presence required then home working.)

Contract: This post is initially for 3 months but may be extended.

Hours: Part Time - 3 days per week and there is flexibility in those days – 9:00am to 5:00pm

Payrate: £10.41 an Hour

Job Purpose:

To provide an HR support function to ensure the smooth operation of the HR service to corporate managers and schools.

To learn a wide range of work practices to become multi-skilled across the whole HR range of functions.

To undertake routine administrative and clerical activities across all HR activities as required by email, telephone and face to face.

To contribute to the continuous improvement of HR services by participating in training, contributing ideas and supporting effective teamwork.

To support HR Officers in achieving service aims and objectives, including assisting in writing work procedures.

To advise managers and headteachers on HR issues, referring to HR officers as necessary.

To represent the council at events and co-facilitate training and workshops.

Main Duties and Responsibilities:

Undertake duties supporting the use of the HR Information System and other databases to administer training, recruitment, employee relations and customer/manager/school queries.

To be responsible for processing and maintaining the records relating to new starters,

variations to existing contracts and changes to the organisational establishment using the HR information system for both corporate and schools’ employees 

Undertake duties supporting the recruitment function primarily using an online Applicant Tracking System and provide advice to managers/headteachers regarding appropriate selection activities,

including facilitating or assisting with assessment centres and interviews.

Support the Strategy & Operations Team by taking notes of meetings; arranging meetings; collating and distributing ‘bundles’ of documents; supporting case work and any other associated duties.

Support the HR function through participation in project work and contributing to service-improvement initiatives and assisting with the development and delivery of training.

Support the Training function by carrying out various duties using the HR information and e-learning system, reporting tools and other systems.

Develop, maintain and provide advice on corporate and schools training programmes.

To be responsible for financial tasks such as raising purchase orders and, internal and external charging using Agresso and other internal processes.

To support managers/Headteacher with some employee relations casework at an appropriate level e.g.

sickness absence, referring to the Strategy and Operations team for support where the matter is complex.

Support the HR function by carrying out various duties relating to occupational health referrals using the online referral system.

To be responsible for maintaining data for mandatory statutory returns.

Promote equality as an integral part of the role, treating everyone with fairness and dignity.

Comply with WBC health and safety policies, procedures and rules, taking reasonable care of self and others.

Adhere to the standards set out in the WBC competency framework.

Recruitment is done in line with safe recruitment practices.

4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact Nana Kyeremeh on 0208 514 9137 or Email nanayawk@4recruitmentservices.com