Operations and Finance Administrator

Operations and Finance Administrator


Location: Bournemouth


Hours: Flexible


Salary: £24,000 - £34,000 per annum, dependent on experience


Our client is a highly reputable Digital Agency in Bournemouth, are looking for an experienced Administrator to join their successful team.

This is a supporting role to the CEO and other Directors to manage the operations administration processes and to evolve them to align with how the business has grown and continues to grow.

This includes sales administration, client hours retainer management, service helpdesk administration, finance administration and bookkeeping, invoicing and collections etc.



Main Responsibilities:



  • Maintaining retainers spreadsheets for work delivered for clients

  • Supporting maintenance of closed and forecasted sales figures

  • Maintaining client work in progress spreadsheets

  • Managing helpdesk administration and support responses

  • Monitoring project commercial hours and performance

  • Assisting with forward working understanding and capacity planning

  • Manage client Content Management System license renewals and invoicing

  • Support client and team Content Management System user administration

  • Bookkeeping required to support business operations within QuickBooks online software

  • Client invoice generation and follow up collection management

  • Managing credit card and company expenses

  • Preparing payroll administration and co-ordination with payroll agency

  • Manage third-party supplier budgets and expenditure, for example Google pay-per-click

  • Reconciling accounts (including petty cash, credit cards, bank rec etc.)

  • Paying bills and managing online banking payments

  • Processing quarterly VAT return based on information provided by QuickBooks

  • Make sure new employees are fully inducted and have all the equipment and training they need

  • Contract and HR policy management and preparation, HR issue management

  • HR record keeping, such as maintenance of Sickness and Holiday records

  • Remembering and acting upon key employee dates (e.g.

    birthdays, work anniversaries)

  • Liaise with building management company on maintaining Fire & Risk Assessment, supporting maintaining Fire log and Accident log records

  • Keep H&S policy and employee understanding up to date

  • Liaise with office service management team on any office issues

  • Ordering and checking status of stationery

  • Supplier liaison and quotations

  • Managing team equipment issuing, kit renewal and return of team computer equipment

  • Dealing with post

  • Parking renewals



In order to be successful in this role, you will need to possess the following skills/experience:



  • Computer literate and analytical individual

  • Confident with numbers and administration in Microsoft Excel spreadsheets.

  • Accountancy and bookkeeping experience valuable but not essential

  • Professional person who understands the importance and sensitivity of confidential financial and HR information.



In return for your hard work and commitment, our client offers fantastic benefits including:



  • Competitive rates of pay with opportunities for progression

  • Holiday allowance of 20 days plus bank holidays, plus an extra holiday day per year of service up to an extra 5 days holiday

  • Simply Health Cash Plan

  • Pension

  • Social evenings and team days



So if you are looking to take the next step within administration, then APPLY TODAY!





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