-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-04-05 15:11:28
-
An exciting opportunity has arisen for a PMO Analyst to join a prestigious foreign bank based in the heart of Central London.
This is an office-based role offering excellent benefits, salary up to £35,000 and the chance to contribute to high-impact projects within a dynamic financial services environment.
As a PMO Analyst, you will play a vital role in supporting project governance, reporting, financial tracking, and resource planning within the Project Management Office.
You will work closely with project managers and stakeholders to ensure project delivery aligns with regulatory expectations and internal standards.
You will be responsible for:
* Support the implementation of project governance frameworks and maintain compliance with internal project delivery standards.
* Prepare high-quality reports, dashboards, and presentations for senior stakeholders.
* Track project budgets, forecasts, and resource allocations, highlighting risks and variances.
* Maintain accurate and up-to-date documentation including schedules, risk logs, and change registers.
* Monitor project performance metrics and analyse trends to support continuous improvement.
* Coordinate stakeholder communications and facilitate project reviews and lessons-learned sessions.
* Administer project management tools (e.g., MS Project, JIRA, Trello, Power BI) and provide user support.
* Assist in the development of PMO standards, templates, and tools to enhance delivery capability.
What we are looking for:
* Previous experience as a PMO Analyst, Project Support Analyst, Governance Analyst, Project Coordinator, Project Analyst, Project Monitoring Analyst, Project Control Analyst or in a similar project support role.
* Possess experience in working in bank or financial firm.
* Strong understanding of project management methodologies such as Agile, Waterfall, or Hybrid.
* Bachelor's degree in Business, Project Management, or related field.
* Skilled in project management and reporting tools such as MS Project, JIRA, or Power BI.
* Strong attention to detail and excellent organisational and time management skills.
* A project management certification (e.g.
PRINCE2, PMP, AgilePM) is desirable but not essential.
What's on offer:
* Competitive salary
* Discretionary annual bonus
* Excellent pension and private medical insurance
* Life assurance
* Gym membership contribution
* Season ticket loan
* Career development within a highly respected financial institution
Apply now for this exceptional PMO Analyst opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Central London, England
Start:
Duration:
Salary / Rate: £35000 Per Annum
Posted: 2025-04-03 17:33:46
-
Job Description:
Our client, a global asset management firm, is seeking an experienced Compliance Analyst to join their Edinburgh team on a permanent basis.
This is a great opportunity to join a successful business and take on a varied role.
You will be responsible for assisting the North American Compliance Managers with the execution of the annual North American Compliance program.
Candidates must have strong knowledge of North America's regulatory environment.
Essential Skills/Experience:
Significant experience at a senior compliance analyst level or equivalent in an advisory role
Strong knowledge of the US and / or Canadian regulatory jurisdictional requirements for Investment Advisers
Excellent communication and interpersonal skills and the ability to interact at all levels within the firm
A proactive approach to problem solving and keen attention to detail
Ability to work independently and as part of a team
Strong organisational and project management skills
AQ / IMC / CISI Compliance Diploma or equivalent North American Compliance qualifications (preferred)
Core Responsibilities:
Knowledge Development: Support the development and core understanding of junior colleagues in North American Compliance matters
Compliance Framework: Support the successful delivery of organisation's North American Compliance frameworks, encouraging innovations, continuous improvements and ensuring processes are future proof
Compliance RADAR: Monitor North American regulatory developments through the Compliance RADAR process and provide subject matter expertise in supporting junior colleagues on this process
Perform analysis on North American regulatory development items identified through the Compliance RADAR process and identify and highlight potential or actual impacts with senior compliance and business leaders
Assurance Reporting: Lead on the completion of scheduled North American Compliance assurance reporting for Board / Group / Committee and Investment Vehicles, demonstrating judgment on information and content to be provided
Project Leadership: Lead North American regulatory project initiatives, demonstrating confidence and judgment in identifying solutions and working with the business through and beyond regulatory implementation as required
Policy Reviews: Support on technical reviews of annual and ad-hoc reviews of Group and North American Compliance policies, framework documentation, and process notes
Regulatory Advice: Deliver subject matter expertise through the provision of regulatory advice and assistance to stakeholders, including senior management, on North American compliance matters
Benefits:
A highly competitive salary
Wider Benefits package
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16061
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM ....Read more...
Type: Permanent Location: Edinburgh, Scotland
Start: ASAP
Posted: 2025-04-03 13:51:57
-
HCM Programme Manager - Blackfriars
Outside IR35
x1-2 days per week onsite
6 Months
Our customer is seeking an experienced HCM Program Manager to take charge of their Human Capital Management (HCM) programs.
In this role, you will be responsible for coordinating and managing projects across areas such as employee management, benefits, payroll, and compliance, ensuring all initiatives support and align with the organisation's broader strategic goals.
Key skills -
Expertise in program and project management, specialising in Human Capital Management (HCM).
Demonstrated success in the implementation of Tier 1 HCM systems and processes.
Extensive experience managing projects and programs within large organisations, collaborating with cross-functional global teams.
Skilled in system integration and process optimization, including platforms like SuccessFactors, Workday, and others.
Proficient in utilising HCM software and tools.
Strong leadership, communication, and organizational capabilities.
Certifications such as PMP, Six Sigma, or other relevant credentials are advantageous.
Responsibilities -
Ensure alignment of Project and Portfolio Management with PMO standards, conducting audits and maintaining oversight.
Oversee budgeting, managing forecasts, monitoring spending, and providing quarterly updates on expenses vs.
the approved budget.
Manage the HCM project portfolio, ensuring proper resourcing, structure, governance, and consistent reporting throughout the lifecycle.
Lead the onboarding of Project Managers, ensuring adherence to PMO protocols, best practices, and compliance.
Ensure accuracy and consistency in project status updates, aligned with PMO Phase Gate and Audit standards.
Provide regular financial and lifecycle reporting for all Portfolio/Program initiatives, managing project demand in the PPM tool.
Maintain governance, proactively addressing challenges and ensuring timely resolution and decision-making.
Interested? Please submit your updated CV to Olivia.yafai@crimson.co.uk for immediate consideration.
Not interested? Do you know someone who might be a perfect fit for this role? Refer a friend and earn £250 worth of vouchers!
Crimson is acting as an employment agency regarding this vacancy
....Read more...
Type: Contract Location: City of London, England
Start: ASAP
Duration: 6 Months
Salary / Rate: £650 - £800 per day
Posted: 2025-03-31 13:53:48
-
The Company
Our client is an industry leader in the private credit space, offering a range of listed and unlisted products providing investors with access to private markets.
Due to growth are looking to add to their high performing marketing team in the form of a Digital Marketing professional to assist in the growth of the business.
The Role
The Digital Marketing Manager role is be responsible for developing and executing digital marketing strategies, targeting both consumer and B2B segments with a strong focus across retention, acquisition and CRM.
This is a full time, permanent opportunity based in Sydney with 4 days a week in the office.
Key Accountabilities
Develop, implement, and manage digital marketing campaigns across key channels, including email, social media, paid media, and website, monitoring campaign performance, website analytics, and CRM data.
Plan and execute data-driven marketing strategies to generate qualified leads, nurture prospects, and improve customer retention.
Build automated workflows (drip campaigns, onboarding, re-engagement, lifecycle emails) and lead nurturing campaigns to enhance customer journeys and improve conversion rates.
Ensure all websites under the brand are continually optimised with SEO, with the ability to communicate findings and solutions to the broader business
Lead for website delivery, testing of the website, optimising the website and creating landing pages for different campaigns
Plan, execute, and optimise paid advertising campaigns (Google Ads, Meta, Instagram, LinkedIn) to drive awareness, customer acquisition, and retention.
Manage advertising budgets, ensuring optimal spend allocation for maximum ROI.
Oversee SEM initiatives by working with an external search agency to manage and optimise paid search campaigns.
To be successful you will have
Proven experience in a digital marketing role, delivering successful digital marketing campaigns and working within financial services
A strong focus and experience across retention, acquisition and CRM (Salesforce)
Proficiency in digital marketing tools like Google Analytics, Google Ads, Meta Ads, LinkedIn
Proficient in KPI setting, performance analysis, and reporting tools (Power BI, GA4, etc.).
Strong attention to detail, organisational skills and ability to handle multiple tasks at once
Why Apply?
Great opportunity to join a reputable and growing business
Play a key role for the business
Strong culture
Your next steps
If you want to work for a recognised global brand with strong culture values and the ability to grow your career this will be the opportunity for you.
For a confidential discussion, please contact Ai on 0451 193 774.
Alternatively, click APPLY.
Parity Consulting recognise the First Nations People as the Traditional Custodians of this land and celebrate their connection and love for the country.
We only partner with clients who embrace diversity and are committed to cultivating the individuality of each and every employee.
We encourage people with different beliefs, abilities, backgrounds and life experiences to apply.
....Read more...
Type: Permanent Location: Sydney CBD, Sydney, Australia
Posted: 2025-03-31 07:37:38
-
Job Description:
Are you a native Japanese speaker seeking your next career move within financial services? Our client, a leading investment firm, is seeking a Client Relationship Manager to join their team servicing both institutional clients and retail distributors, alongside business development.
This role is based in Edinburgh.
The Investment Management Certificate (IMC) and native Japanese language skills are essential to be considered for this role.
Skills/Experience:
Written and verbal Japanese language skills (Native level)
Written and verbal English language skills (Fluent)
Strong Interpersonal skills, this role requires a great communicator and listener.
Proactive and self-driven with strong organisational skills
Good organisation skills
Natural team player with ability to work with multiple stakeholders
In-depth understanding of Equities or Multi-Asset investing
Investment Management Certificate (IMC)
Core Responsibilities:
Proactively building and maintaining strong relationships with a portfolio of clients and distributors, ensuring they understand the company's investment approach and keeping them up to date with the firm's views.
Presenting at client meetings and ensuring high standards of communication, regular reporting, and management of client tasks.
Growing client base by understanding different market segments, identifying new opportunities, pitching for business and managing the take on of new clients.
Working closely and effectively with investment specialists, building and maintaining a high level of knowledge of the company's investment strategies.
Ensuring effective internal communication with colleagues, managing clients with similar needs and interests.
Benefits:
A highly competitive salary
Wider Benefits package
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16047
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM ....Read more...
Type: Permanent Location: Edinburgh, Scotland
Start: ASAP
Posted: 2025-03-28 16:54:10
-
Production Manager to join a globally leading Chemical manufacturer within the agriculture Sector based in Stirling, Scotland.
The client offers a comprehensive benefits package that includes hybrid working, discretionary bonus of up to 12%, pension contribution up to 17%, private medical for employee and family, Company Car Scheme, up to 39.5 days holiday per year & life assurance. As a Production Manager, you will lead a team of over 150 employees, driving operational improvements, team development, and site growth within a dynamic manufacturing environment.
Collaborating with the Site Leadership Team, you will oversee strategic initiatives, manage financial performance, and support site transformation and investment plans.
Reporting to the Site Manager, you will play a pivotal role in shaping the future and its position in the Global Manufacturing Network.
Production Manager Responsibilities
Lead and develop a team of senior managers and over 150 employees to ensure safe, effective delivery of annual objectives and drive operational excellence as the Production Manager.
Oversee a multi-discipline team on a large, complex, and growing manufacturing site, contributing to the site's transformation program.
Collaborate with the Site Leadership Team to implement an ambitious strategy focused on team development, operational improvements, and future site growth.
Deliver on the site's substantial investment plans while effectively managing financial performance and controlling budgets.
Play a key Production Manager role in the Site Leadership Team and Global Manufacturing Network, driving strategic change programs at departmental and site levels.
Uphold a strong commitment to Health, Safety, Environmental & Quality (HSEQ) practices, leading by example in fostering a safe, reliable, and cost-effective operating culture.
To be considered for this Production Manager role, you must have experience leading large-scale operations, preferably within a Chemical, Pharmaceutical or FMCG operation with a strong track record in transformation and continuous improvement.
You should demonstrate effective leadership, team development, budget management, and a commitment to HSEQ practices.
Strong communication, stakeholder management skills, and a relevant technical qualification are essential.
Please apply directly for further information regarding this Production Manager opportunity. ....Read more...
Type: Permanent Location: Stirling, Scotland
Salary / Rate: £95000.00 - £115000.00 per annum + Plus Numerous Benefits
Posted: 2025-03-28 11:46:25
-
FINANCE MANAGERMANCHESTER CITY CENTREUP TO £60,000 + BENEFITS + BONUS1ST STAGE INTERVIEWS 27th, 28th and 31st March 2025 VIA VIDEO
THE COMPANY:We're proud to be partnering with a fast-growing business that is set to grow from £14m to c.
£25m Turnover in the next 24 months, as a result, they're now seeking an experienced Management Accountant or Finance Manager to join the business in a hands-on role.Reporting to a Part Time Finance Director, you'll join the business as Finance Manager / Management Accountant, taking responsibility for leading two administrators who will handle transactional invoicing tasks, whilst you focus on Management Accounts, Cashflow Management, Balance Sheet / P&L Management, Budgeting, forecasting, MI Analysis, Credit Control (low volume/ high value), Payroll, Implementing modernised automated processes and producing MI Driven Financial insights.This is a great role to undertake a progressive role in a forward thinking fast paced business where you can advance your career.THE FINANCE MANAGER / MANAGEMENT ACCOUNTANT ROLE:
Reporting to a Fractional/Part Time External FD and to the Owners of the firm, you'll be responsible for the hands-on management of the finance function.
Leading two administrators to undertake transactional invoicing tasks
Month-end reporting and ownership of budgeting and forecasting.
Prepare detailed financial reports, budgets, and forecast models
Conduct in-depth financial analysis to support strategic business decisions
Analysis of balance sheet and profit & loss statements.
Monitor cash flow, reconcile accounts, and maintain financial records.
Credit control and Payment runs
VAT returns and liaise with Payroll bureau
Develop and maintain financial performance dashboards and reporting mechanisms
Automate and develop the transaction side of the accounts
Integrate Sales Orders, Sales Change Order, and Project Budget process between accounts and project management team
Assist in cost reduction and efficiency improvement initiatives
Conduct ad-hoc financial analyses and special projects as required
Provide actionable financial insights to senior management
THE PERSON
Ideally ACCA, CIMA or ACA Qualified, however, exceptional Qualified By Experience/QBE Candidates will be considered
Current experience at Finance Manager or Management Accountant level
Must have current experience of producing Management Accounts and Financial Analysis
Strong understanding of financial principles and accounting standards
Excellent analytical and problem-solving skills
Advanced Excel and financial reporting tools skill
Ideally with knowledge of Sage 50.
Any experience of ISO90001 & ISO27001 would be an advantage.
TO APPLY:Please send your CV for the Finance Manager / Management Accountant via the advert for immediate consideration.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Manchester, England
Start: ASAP
Salary / Rate: £55000.00 - £60000.00 per annum + Bonus
Posted: 2025-03-28 11:42:53
