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Are you a Social Media Executive or a Marketing Executive with experience in a sales or recruitment company? Are you looking for your next move where you will be the drive and focal point? We want to talk to you!
We are looking for a brand new Marketing Executive to lead the next exciting phase of our marketing strategy.
With our new website being built and a successful phase 1 strategy to increase our social media output and following completed, our new Marketing Executive has a great foundation to build on and be influential in our brand direction .
Charles Hunter Associates are a leading specialist recruitment agency working in the social work, social care and early years sectors.
Our brand is established in both the Recruitment market and the sectors we recruit for, people know us for delivering excellence.
The Marketing Executive role is based in our head office in Reading, with a hybrid working pattern available and is paying a salary of £30,000 per annum.
We are looking for a candidate with
Minimum 2 years experience in a paid Social Media/Marketing Executive role
A portfolio of social media, marketing content which can be evidenced at interview
Experience of working for a sales or recruitment company is beneficial (not essential)
A big personality, positive energy and able to engage our sales team
Creativity, innovation to bring us exciting new marketing and social media ideas
Demonstrable understanding of the ROI of marketing and social media campaigns
Your main responsibilities will be to
Create and distribute all our social media content on all channels including our website, Linkedin, Instagram, Facebook, X and Tik Tok
Deliver exciting and attractive content consistently
Manage our internal recruitment branding and content to attract the best talent to us
Compile and analyse key data for our advertising channels looking at performance, ROI and create innovate ways to attract candidates to us
Deliver marketing, advertising and sector analysis to the Board and Key Stakeholders
Work with and engage our Divisional Heads and Sales Teams to create and execute marketing strategies
Manage our website including SEO, key words, search engine optimisation and all blog content, imagery and general content
If you are looking for a brand new role that has lots of scope for you to be influential in your creative choices, apply here! ....Read more...
Type: Permanent Location: Reading, England
Salary / Rate: Up to £30000 per annum + + Hybrid Working
Posted: 2025-05-07 11:18:55
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An exciting opportunity at a growing international RF technology group has hit the market; our client is hiring for an Office and Finance Administrator based in Lincoln.
The Office and Finance Administrator will report to the CTO, with additional responsibilities to the Finance Manager and CFO.
This vital role will support the day-to-day operations.
Main responsibilities of the Office and Finance Administrator, based in Lincoln:
Provide day-to-day office administration and support to a growing engineering team
Manage bookkeeping and accounts reporting using MS Navision/Business Central
Support financial analysis, data entry, and reporting in line with group deadlines
Assist with procurement for R&D requirements, including sourcing components and interpreting data sheets
Update and apply office procedures and HR administrative tasks
Act as a keyholder and emergency contact for the Lincoln premises
Liaise with group stakeholders across multiple international locations
Help maintain a smooth, efficient, and organised office environment
Provide flexibility in handling a variety of ad hoc tasks as needed
Requirements of the Office and Finance Administrator, based in Lincoln:
Previous experience in office administration and finance
AAT qualified or currently studying towards CIMA/ACCA (preferred)
Strong numeracy skills and attention to detail
Proficient in Microsoft Office and experience with ERP systems (Navision/Business Central ideal)
Highly organised, self-motivated, trustworthy and discreet
Able to manage time effectively and meet deadlines
Comfortable working onsite most of the week (hybrid flexibility available)
Fluent in written and spoken English
Must live within a commutable distance of Lincoln
This is a great opportunity for an enthusiastic and dependable Office and Finance Administrator who thrives in a dynamic environment and wants to play a foundational role in a fast-growing technology business.
To apply for this Office and Finance Administrator role in Lincoln, please send your CV to kchandarana@redlinegroup.Com or call 01582 878 830 / 07961 158 784. ....Read more...
Type: Permanent Location: Lincolnshire, England
Start: ASAP
Salary / Rate: £30000 - £35000 per annum
Posted: 2025-05-07 11:13:51
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Are you a Product Certification Manager looking to work for a company that makes products that save lives? If so, then this is the role for you! My client is a global leader in Fire & Security prevention applications based in Coventry.
The main purpose for this job is to ensure the CE compliance and certification of their products, working alongside the Quality Manager.
In this Product Certification Manager job based in Coventry, you will be responsible for:
Ensuring product compliance with all legislative requirements for all products.
Co-ordinating and planning of all product certification activities with internal and external Stakeholders and agencies/accredited notified bodies.
Completing the product certification process (both new and renewal) with relevant Agencies/accredited notified bodies across EMEA.
Administration of product certification documents (CE declaration, declarations of Performance etc.), Within the relevant product technical file.
Key skills and experience required for the Product Certification Manager job based in Coventry:
Sufficient experience in an electronic product certification role
Experience of dealing with certification bodies across EMEA
Experience in factory production control audits
This role offers hybrid working but you will be required to be on site three days a week.
If you are interested in this Product Certification Manager job based in Coventry, please call Ricky Wilcocks on 01582 87 8810 or 079317 88834 or email rwilcocks@redlinegroup.Com to apply or discuss alternative jobs. ....Read more...
Type: Permanent Location: Coventry, England
Start: ASAP
Salary / Rate: £30000 - £50000 per annum
Posted: 2025-05-07 09:18:32
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A globally leading Chemical Manufacturer based in Middlesbrough are on the lookout for an experienced Electrical Technician to join their team!
As an integral member of the Electrical Team, the Electrical Technician will be responsible for the electrical maintenance work on site, including planned, preventative and reactive activities.
This will ensure that site reliability and integrity are maintenance to the highest standards.
Salary and Benefits:
Annual Salary up to £40,000 (DOE)
36 Holidays (Inclusive of Bank Holidays)
Competitive Company Pension Scheme
Days Based Role
Incentive Bonus Scheme Paid Quarterly
Overtime Available
Role of the Electrical Technician
As the Electrical Technician you will raise the relevant Permit to Work requests, accept and follow the permit as well as isolation procedures and other relates Safe Systems of Work to complete the task.
Key Responsibilities of the Electrical Technician:
To complete and contribute towards risk assessments associated with all maintenance duties expected for the role.
Completing schedules maintenance as per the company maintenance schedule and plans to support the optimised running of the production site.
Work with project personnel and contractors in the delivery of tasks in line with trade skills.
Undertake any other duties of which the responsibility, skill and experience required fall within a post holder's expected capability and commensurate with the post holder's position in the company.
Contribute to continuous improvement activities with the aim of improving safety, environmental, equipment availability and efficiency performance.
Develop and review maintenance procedures to keep information accurate, complete and relevant
Essential Skills and Qualifications for the Electrical Technician:
A HNC in Electrical Engineering is desired, minimum level of qualification would be an NVQ Level 3 in Electrical Engineering.
Experience of working in a Chemical Petrochemical Oil & gas industry.
Previously worked on a COMAH Regulated or Highly hazardous site, e.g.
Nuclear, ATEX Regulations etc.
Experience within the maintenance, overhaul and testing of switchgear, distribution, boards, motors, motor controls and other plant equipment is essential.
Preferably CompEx Trained.
How to apply: To apply for the position of Electrical Technician, please submit your cv direct!
....Read more...
Type: Permanent Location: Middlesbrough, England
Start: ASAP
Salary / Rate: £38000.00 - £40000.00 per annum + DOE - Bonus, Pension, Overtime
Posted: 2025-05-07 08:34:39
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A contractor specialising in civil engineering is seeking an experienced Project Manager for a bridge replacement project to join their team in Boston.Salary: $160,000 Start Date: As soon as possible Work Arrangement: Hybrid (3 days in office, remote option available)Key Responsibilities
Project Management: Oversee the $70 million MassDot design and build contract for a bridge replacement project, managing all aspects of the project independently.
Client Relations: Maintain face-to-face interactions with clients to foster strong working relationships and ensure project alignment.
Scheduling: Develop and manage the project timeline, ensuring all milestones are met.
Team Collaboration: Work alongside a team of project managers and designers, contributing to team discussions on improvements and best practices.
Training: Participate in in-house PM training provided by Benesch to enhance project management skills.
Qualifications
MassDot Experience: Required, with a preference for candidates with 10-20 years of relevant experience.
Professional Engineer (PE) License: Required.
Education: Bachelor's or Master's degree in a relevant field.
Team Skills: Ability to work well in a collaborative, young team environment.
What We Offer
Ownership Opportunity: Potential for shares within the first year, with a structured shareholder agreement.
Performance Bonus: 7% bonus for all employees.
Vacation Days: 24 vacation days for 20 years of experience, with a maximum of 30 days and a minimum of 15 days combined sick and vacation leave.
Please apply with your most up to date CV or reach out to Josh.sartain@cornerstone-projects.co.uk with any information you require for this role ....Read more...
Type: Permanent Location: Boston, Massachusetts
Start: ASAP
Salary / Rate: Up to £160000.00 per annum
Posted: 2025-05-06 19:21:02
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A contractor specializing in civils is seeking an experienced Civil Engineer to join their team in Nashville, Tennessee.Salary: $100,000 - $120,000 (negotiable) with 10-15% bonuses twice yearlyKey Responsibilities:Project Management: Oversee and manage civil engineering projects, ensuring timely completion and adherence to budgets. Civil Site Design: Design and implement civil site projects, including subdivisions and commercial developments. Storm Drainage Design: Develop effective storm drainage systems to manage water flow and mitigate flooding. Utility Design: Plan and execute utility designs, ensuring compliance with regulations and standards. Parking and Road Design: Create efficient designs for parking lots and roadways to facilitate optimal traffic flow.The company are open to hiring:
Project Manager/PE with 5+ years experience
PE with 2-5 years experience
Young PE with 0-2 years experience
Anywhere from around 5 years of experience with a PE license or ability to get 1 within a year.
Experience in Civil Engineering: Proven track record in civil site design and project management.
Technical Skills: Proficiency in software related to civil engineering design and analysis.
Communication Skills: Strong verbal and written skills for effective collaboration with stakeholders.
What We Offer:
Performance Bonuses: Top performers are eligible for up to $35,000 in additional bonuses.
Please apply with your most up to date CV or reach out to Josh.sartain@cornerstone-projects.co.uk with any information you require for this role ....Read more...
Type: Permanent Location: Nashville, Tennessee
Start: ASAP
Salary / Rate: US$100000.00 - US$120000.00 per annum
Posted: 2025-05-06 18:57:30
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Day to day management of direct reports, including TMS, appraisals & PDP's.
Assist in the implementation of category management approach.
Support with any site-specific requirements or group purchasing instructions as may be
required from time to time.
Manage the re-order points for spare parts, investigate and liaise with Engineering to ensure
correct stock quantities are maintained of suitable spares
Manage consignment stocks ensuring all settlements are carried out on a monthly cycle.
Manage the creation of material master data in SAP for spare parts
Source non-stock engineering parts
Record all cost savings in a departmental spreadsheet for audit purposes.
Ensure the SAP physical inventory checks are carried out daily and that 100% of inventory is
counted within each fiscal year evidenced by (MIDO) in SAP.
Monitor and recount high value
differences, investigating as necessary to ensure a high level of stock accuracy is maintained.
Assist MRP Controller with any high value or priority purchases.
Ensure the central stores is compliant with Safety and Environmental rules and legislation
and that the operatives are fully trained and act at all times in a safe manner Ensuring safe
systems of work and risk assessment are regularly completed.
Develop and maintain good working relationships with the key internal and external
stakeholders to facilitate and develop cost saving strategies across all Mill departments
Provide stores cover for planned or unplanned machine shuts
Provide departmental cover as required.
Participate when required in training programmes as part of the annual appraisal process.
Attend and actively participate in team meetings.
Accept additional education / training as deemed necessary, as a result of new equipment
and/or changes in technology, in order to continue satisfactorily carrying out the role.
When requested, to be available for meetings/projects/working away for short
periods of time, which may include occasional overnight trips
Monitor and assess all Operations / procedures, and when required assist in updating /
improvements.
Person Specification :
Highly motivated , analytical with excellent purchasing experience to include good
negotiating and communication skills.
Strong management skills to lead the small team and gain support from all departmental
managers for purchasing activities.
Experience of using SAP with a sound knowledge of MRP
Flexible and not work time orientated
Knowledge, Experience and Qualifications
Membership of the Chartered Institute of Purchasing and Supply at level 4 or above
Extensive experience in a supervisory purchasing role preferably within a manufacturing
or heavy engineering environment
Excellent SAP MM experience within a purchasing role and with excellent troubleshooting
mentality
Experienced negotiator with a proven track record of cost reduction initiatives.
Category Management experience is preferred but not essential
Ability to manage a tender process.
Skill and Qualities
Strong Leadership
SAP
Motivation
Ethical behaviour
Teamwork
Travel friendly
Flexibility
Negotiating
IT Literacy (word, excel)
Analytical skills
Commercially aware (contracts)
Proactive approach to working and supervision
Target setting
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit.
If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page.
This does not need to be formatted in the same manner.
In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word.
Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy.
KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd.
Keep in touch with us online for job alerts, industry updates and market trends…
....Read more...
Type: Contract Location: Snodland, England
Start: asap
Duration: 18 months
Salary / Rate: Up to £45000 per annum + bonus
Posted: 2025-05-06 17:51:54
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Are you passionate about working with people in the criminal justice system or supporting those in recovery? Would you like to work with a established and highly regarded specialist charity? Apply here!
Please note, we are unable to consider applications from candidates who require sponsorship.
I am looking to recruit a Recovery Navigator or Recovery Support Worker to work for a charity based within a prison in York for male offenders.
The Recovery Navigator is a permanent full time post paying £24,000 - £26,000 per annum working a Monday to Friday pattern (9am-5pm).
You will receive extensive induction and training so you feel comfortable and safe as a key holder.
The successful candidate must have
Experience working with substance misuse, addiction or recovery
Experience of the criminal justice system and/or offenders
Driving License and vehicle (due to location of the prison)
Available to start within 4 weeks
if in recovery themself, min 3 years in full recovery
The Recovery Navigator will work with inmates who are at various stages of recovery from substance misuse and your primary responsibilities will be to :
Providing Support And Advocacy,
Advice And Guidance To Relevant Resources Available,
Complete Substance Misuse Risk Assessments And Support Plans,
Deliver 1:1 And Group Sessions
Build Positive And Effective Relationships With Positive Communication
Work Closely With Prison Staff And Substance Misuse Services
If you are looking for an exciting role, please apply now! ....Read more...
Type: Permanent Location: York, England
Duration: Permanent
Salary / Rate: £24000 - £26000 per annum
Posted: 2025-05-06 11:24:29
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Our client is an international manufacturing and materials processing organisation, with multiple sites across the UK .
This position will focus upon their manufacturing facilities in the South of England - Gloucestershire, Northamptonshire, and Sussex in which you will be responsible for all Health, Safety, Environmental and Quality requirements across 5/6 manufacturing plants.
Within this position you will take responsibility for both the strategic development and pragmatic application of HSEQ processes and systems, by influencing and engaging with key stakeholders across the business from operations and site leadership teams, through to production operative level.
What's on offer as HSEQ / SHEQ Coordinator:
Hybrid working available
Further personal development opportunities, supported with accredited training
Base salary circa £50k per annum, plus company car allowance £500 per month
Life Assurance
Enhanced holiday scheme
Pension etc
The role will be focused around the development of the company wide Health and Safety / SHEQ strategy ensuring legislative requirements are met, whilst developing HSEQ culture.
Creating and making policy that is lived and breathed within the organisation through systematic and strategic cultural change, engaging with teams and key stakeholders to work collaboratively in developing pragmatic Health and Safety solutions, embedding a culture of ownership across the organisation, by winning hearts and minds.
Key requirements of SHEQ Coordinator:
Experience of managing and setting Health, Safety, Environmental and Quality strategy within a heavy industrial manufacturing, or engineering and environment.
The ability to switch between working strategically and tactically, at time providing hands on support in the delivery of all H & S activities, down to supporting sites with RAMS and SOPs
Strong H&S knowledge, supported with Nebosh certificate qualification, or above, or equivalent in Health and Safety
Experience of developing, implementing and continuously improving management systems in line with ISO accreditation requirements - OHSAS 18001, ISO 45001, 14001 9001 etc
Experience of developing implementation and improvement plans for the whole suite of Health and Safety activities
Multi-site experience is desirable in delivering Health and Safety policy and culture, but not essential
Experience of working within an industrial, ideally heavy industry related environment
Full UK driving license
APPLY NOW! ....Read more...
Type: Permanent Location: Cirencester, England
Start: ASAP
Salary / Rate: £50000 - £56000 per annum + Exc Benfits
Posted: 2025-05-06 09:43:38
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Our client is an international manufacturing and materials processing organisation, with multiple sites across the UK .
This position will focus upon their manufacturing facilities in the North of England - Cheshire and Yorkshire, in which you will be responsible for all Health, Safety, Environmental and Quality requirements across 5 manufacturing plants.
Within this position you will take responsibility for both the strategic development and pragmatic application of HSEQ processes and systems, by influencing and engaging with key stakeholders across the business from operations and site leadership teams, through to production operative level.
What's on offer as HSEQ / SHEQ Coordinator:
Hybrid working available
Further personal development opportunities, supported with accredited training
Base salary circa £50k per annum, plus company car allowance £500 per month
Life Assurance
Enhanced holiday scheme
Pension etc
The role will be focused around the development of the company wide Health and Safety / SHEQ strategy ensuring legislative requirements are met, whilst developing HSEQ culture.
Creating and making policy that is lived and breathed within the organisation through systematic and strategic cultural change, engaging with teams and key stakeholders to work collaboratively in developing pragmatic Health and Safety solutions, embedding a culture of ownership across the organisation, by winning hearts and minds.
Key requirements of SHEQ Coordinator:
Experience of managing and setting Health, Safety, Environmental and Quality strategy within a heavy industrial manufacturing, or engineering and environment.
The ability to switch between working strategically and tactically, at time providing hands on support in the delivery of all H & S activities, down to supporting sites with RAMS and SOPs
Strong H&S knowledge, supported with Nebosh certificate qualification, or above, or equivalent in Health and Safety
Experience of developing, implementing and continuously improving management systems in line with ISO accreditation requirements - OHSAS 18001, ISO 45001, 14001 9001 etc
Experience of developing implementation and improvement plans for the whole suite of Health and Safety activities
Multi-site experience is desirable in delivering Health and Safety policy and culture, but not essential
Experience of working within an industrial, ideally heavy industry related environment
Full UK driving license
APPLY NOW! ....Read more...
Type: Permanent Location: Chester, England
Start: ASAP
Salary / Rate: £50000 - £56000 per annum + Exc Benfits
Posted: 2025-05-06 09:42:17
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Complaints and Incidents Officer Location: Harlow, Essex Contract: Permanent Hours: Full time, part time and condensed working hours considered.
Hybrid. Salary: Competitive + benefitsMeditalent have an exciting opportunity for an experienced Complaints and Incidents Officer to join a well-established team at a leading healthcare provider based in Harlow, Essex.
As Complaints and Incidents Officer, you will lead and manage investigations into patient complaints/safety incidents, in order to improve patient outcomes.Key Responsibilities:
Work alongside both internal/external stakeholders to run thorough investigations into patient complaints and safety incidents.
Determine the root caused of incidents/complaints and develop corrective and preventative procedures.
Provide continuous improvement by recommending initiatives that enhance service quality and patient safety.
Make sure that all investigations and actions align with guidelines.
Collaborate with colleagues and external stakeholders to encourage best practises in patient safety and incident management.
The right candidate:
Have experience in healthcare or a related field.
Have experience within incident investigations and patient safety within a healthcare setting.
Have experience with SEIPIS framework/similar and root cause analysis techniques.
Be confident in liaising with colleagues of all levels.
Benefits:
Generous holiday allowance + bank holidays
Training and development programmes.
Employee discounts at a range of retailers.
And much more….
For more information, please apply with your cv! ....Read more...
Type: Permanent Location: Harlow, England
Posted: 2025-05-06 09:17:26
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Construction PlannerChichester£60,000 - £90,000 + Travel Allowance + Bonus + Pension + Holidays + Private Medical Insurance + Career Progression + Immediate StartAn exciting opportunity has arisen for a Planner to join a leading construction contractor, working on a high-profile industrial/logistics project.
If you're an experienced planner with a background in CSA (Civil, Structural & Architectural) or MEP (Mechanical, Electrical & Plumbing) planning, this role offers a chance to contribute to a major development while advancing your career. This role is ideal for planners with experience in fast-track construction, large-scale commercial builds, and highly coordinated MEP systems.
You'll be joining a company known for delivering cutting-edge industrial projects, offering clear career progression and a supportive work environment.
If you're ready to take on a high-impact planning role with career progression and industry-leading projects, apply today! The Role as a Construction Planner Will Include:
Coordinating with project managers, site teams, subcontractors, and stakeholders to ensure project milestones are met.
Identifying potential risks, delays, and clashes within CSA or MEP workflows and implementing mitigation strategies.
Tracking progress, preparing reports, and ensuring compliance with project timelines and budgets.
As a Construction Planner, You Will Need:
Experience as a Planner, Senior Planner, or Planning Engineer in construction, preferably on industrial, logistics, or commercial projects.
Strong background in either CSA (Civil, Structural & Architectural) or MEP (Mechanical, Electrical & Plumbing) planning.
A track record of working on projects valued at £50m+.
Excellent communication skills to collaborate with multidisciplinary teams.
Also roles available abroad!
Keywords:Planner, Construction Planner, MEP Planner, CSA Planner, Planning Engineer, Lead Project Planner, Tender Planner, Primavera P6, Asta Powerproject, Industrial Construction, Logistics Construction, UK Construction, Mechanical Electrical Planning, Civil Structural Architectural Planning, Fast-Track Construction, Engineering, Project Scheduling, United Kingdom, Main contractor, tier one , tier 1 ,Portsmouth, Bognor Regis, Arundel, Worthing, Brighton, Southampton, Littlehampton, Havant, Guildford, Crawley, Shoreham-by-Sea, Emsworth, Hayling Island, Midhurst, Godalming, Liphook, Petersfield, Farnham, Chichester District ....Read more...
Type: Permanent Location: Chichester, England
Start: ASAP
Salary / Rate: £60000 - £90000 per annum + + Travel Allowance + Bonus
Posted: 2025-05-06 08:19:38
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-05-05 23:10:01
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-05-05 23:09:39
