Executive Assistant to COO Winchester | Full-time, Permanent | £40,000 per annum Role Profile We have a rare opening within our award-winning architecture firm for an experienced Executive Assistant to join our Winchester Studio as EA to Chief Operating Officer and wider Executive Board.
In this role, you will serve as a vital partner to the COO and their senior leadership team, providing high-level administrative support to ensure operational efficiency and success.
This role demands exceptional organisational skills, discretion, and the ability to manage a wide range of responsibilities in a fast-paced, dynamic environment.
Alongside traditional EA duties, the role will have a creative spin requiring you to support creation and preparation of presentations, graphics and diagrams.
The ideal candidate will hold a keen interest in design or have ‘creative flair' to enjoy the diversity of this EA role.
You will need to be willing to learn and develop skills within design programs and have a good eye for detail to produce highly professional materials.Key Responsibilities & AccountabilitiesExecutive Support
Serve as the first point of contact for the executive, managing communications with professionalism and discretion.
Screen and respond to emails, calls, and correspondence on behalf of the Chief Operating Officer.
Prepare agendas, presentations, and briefing materials for meetings.
Take minutes during high-level meetings and ensure follow-up on action items.
Calendar and Schedule Management
Maintain and update the Chief Operating Officer's calendar, prioritising and scheduling meetings, appointments, and engagements.
Proactively resolve scheduling conflicts and anticipate time management needs.
Coordinate and confirm travel itineraries, accommodations, and transportation logistics.
Document Preparation and Record Management
Draft, proofread, and finalise reports, memos, and other corporate documents.
Manage and organise digital and physical files, ensuring accessibility and compliance with company standards.
Taking dictation and editing documents in a live scenario.
Assisting with the preparation / drafting of multiple document formats, including within the Microsoft Office Suite and Adobe Creative Suite.
The editing and creation of visual material, for example the formatting of images or creation of diagrams, flow charts etc.
utilising online or other programs or apps.
Event Planning and Coordination
Organise and execute company events, conferences, and team-building activities.
Liaise with vendors, venues, and service providers to ensure seamless event execution.
Office Operations and Communication
Act as a liaison between the Chief Operating Officer and staff, fostering clear communication and teamwork.
Maintain strict confidentiality regarding sensitive information.
Project Management
Assist in managing key projects, tracking deadlines, and ensuring deliverables are met.
Coordinate across teams to ensure alignment on priorities and objectives.
Key Competencies, Skills & Requirements
Demonstrable experience as EA, PA, Assistant to C-Suite, Office Manager or similar.
Background within the creative field - Architecture, Interiors, Graphic Design, etc.
In-depth understanding of administrative processes, project management, and office systems.
Highly organised with ability to manage complex schedules, projects and key documentation.
Exceptional written and verbal communication skills, able to take diction and edit documents in a live scenario.
Proficient in Microsoft Office Suite, project management software, and communication tools.
Knowledge of Adobe Creative Suite/InDesign, very beneficial.
Ability to adapt to and learn new visualisation software, which might include the formatting of images or creation of diagrams, flow charts as an example.
A proactive approach to problem-solving with sound decision-making abilities.
Wish to Apply? Send your CV over to Anna Curtis at Insignis - ....Read more...
Type: Permanent Location: Winchester, England
Salary / Rate: £38000.00 - £40000.00 per annum
Posted: 2025-04-14 23:35:02
My client is a world leader in specialised electronic technologies.
They are looking for a Materials & Planning Manager based in Hampshire, to join their growing team.
The Materials & Planning Manager in Hampshire, will report into the Operations Manager and will be responsible for overseeing the coordination and execution of the company's operational plans and logistics operations.
This role ensures seamless collaboration with the supply chain team to align production plans with material availability and efficient logistics processes.
The manager will work to optimise inventory management, ensure timely delivery of products, and support continuous improvement initiatives to enhance overall operational efficiency and customer satisfaction.
Other duties include
Collaborate closely with the supply chain team to ensure production plans align with material availability and customer demand.
Develop and implement production schedules using the ERP system, to optimize operational capacity and meet customer requirements.
Oversee logistics operations, including transportation, warehousing, and distribution, to ensure timely and cost-effective delivery of products.
Manage inventory levels to balance stock availability with minimizing obsolescence and excess.
Coordinate with procurement to address material shortages and ensure alignment with production schedules.
Monitor and improve logistics processes to enhance delivery performance and reduce costs.
Ensure compliance with relevant regulatory requirements and company policies.
Prepare and present reports on planning and logistics performance to senior management.
Drive cross-functional collaboration to address operational challenges and implement solutions.
The Materials & Planning Manager in Hampshire, will have:
Strong knowledge of production planning, logistics, and inventory management principles.
Proficiency in using ERP/MRP systems and supply chain management software.
Analytical skills to interpret data.
CPIM and/or CLTD certifications would be an advantage.
APPLY NOW for the Materials & Planning Manager based in Hampshire, job by sending your CV to blongden@redlinegroup.Com or call Brett on 01582 878 841 or 07961 158 773. ....Read more...
Type: Permanent Location: Hampshire, England
Start: ASAP
Salary / Rate: £50000 - £60000 per annum
Posted: 2025-04-01 17:03:15
My client is a world leader in specialised electronic technologies.
They are looking for a Planning and Logistics Manager, based in Hampshire, to join their growing team.
The Planning and Logistics Manager, in Hampshire, will report into the Operations Manager and will be responsible for overseeing the coordination and execution of the company's operational plans and logistics operations.
This role ensures seamless collaboration with the supply chain team to align production plans with material availability and efficient logistics processes.
The manager will work to optimise inventory management, ensure timely delivery of products, and support continuous improvement initiatives to enhance overall operational efficiency and customer satisfaction.
Other duties include
Collaborate closely with the supply chain team to ensure production plans align with material availability and customer demand.
Develop and implement production schedules using the ERP system, to optimize operational capacity and meet customer requirements.
Oversee logistics operations, including transportation, warehousing, and distribution, to ensure timely and cost-effective delivery of products.
Manage inventory levels to balance stock availability with minimizing obsolescence and excess.
Coordinate with procurement to address material shortages and ensure alignment with production schedules.
Monitor and improve logistics processes to enhance delivery performance and reduce costs.
Ensure compliance with relevant regulatory requirements and company policies.
Prepare and present reports on planning and logistics performance to senior management.
Drive cross-functional collaboration to address operational challenges and implement solutions.
The Planning and Logistics Manager in Hampshire, will have:
Strong knowledge of production planning, logistics, and inventory management principles.
Proficiency in using ERP/MRP systems and supply chain management software.
Analytical skills to interpret data.
CPIM and/or CLTD certifications would be an advantage.
APPLY NOW for the Planning and Logistics Manager, based in Hampshire, job by sending your CV to TDrew@redlinegroup.Com or call Tom on 01582 878 848. ....Read more...
Type: Permanent Location: Hampshire, England
Start: ASAP
Salary / Rate: £50000 - £55000 per annum
Posted: 2025-04-01 09:09:36
