JOB DESCRIPTION



GENERAL PURPOSE OF THE JOB:


To provide general and specific administrative and clerical support and regulatory record keeping services to the Global Field Services safety department, as well as individual jobsites.





ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform various clerical duties to contribute to the smooth operations of the Global Field Services safety department.


• Process assigned tasks within projected timeline.


• Meet or exceed designated chargeability and hours worked.


• Obtain information from colleagues and design follow up strategies to ensure timeliness of information receipt.


• Assist with scheduling travel, meetings and other delegated tasks.


• Distribute vital information to the organization concerning safety cultural matters, as well as utilize office automation to create memos, reports and business correspondence (Microsoft Office Suite - Word, Excel, PowerPoint).


• Create, manage and maintain neat, organized, accurate and up to date departmental filing systems (electronic or otherwise), including but not limited to:
  
  
  • Updating the Field Services Safety Systems information
  
  
  • Assist with SafetyCulture platform management
  
  
  • Grainger Equipment Inventory and Billing Summary
  
  
  • Safety Training Records/Certification Management
  
  
  • Incident/Injury Log Management
  
  
  • Updating Measurable Safety Stats
  
  
  • New Employee Onboard Training Certification Tracking
  
  
  • Specialized Projects and Initiatives


• Help in the overall workflow within the safety department (miscellaneous support to Director and Senior Managers).


• Maintain confidentiality and handle sensitive information with discretion.


• Provide support on moderately complex or difficult EHS projects and initiatives.


• Track and process Global Field Services safety department expenses, budgets, purchase orders, and invoices.


• Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents.


• Establish and maintain cross-functional and positive working relationships and contribute to team efforts.

• Proficient with spreadsheet, word processing and database necessary


• MS Office applications, Smartsheet, and SAP a plus


• Ability to multi-task and independently prioritize work load


• Exceptional organizational skills


• Ability to manage multiple priorities, effective Team Player, self-motivated, quick learner


• Excellent communication skills with the ability to read, write, and communicate fluently in English


• Must be personnel focused with strong written and verbal communication skills


• Strong interpersonal skills with the ability to make group presentations