Facilities Manager

FACILITIES MANAGER

Salary: Up to £37,000 depending on experience (inclusive of London Weighting Allowance)
Working hours: 37.5 hours per week, Monday to Friday between 8am to 6pm.

Some flexibility required according to the needs of the business, with some occasional weekend work
Location: The Foundry, 17 Oval Way, London, SE11 5RR
Closing date: 18 April 2024, we will be closing the application once we find the right candidate.

The Post

Your duties will include but not limited to:

Compliance with health and safety legislation and good practice, including:

, Carrying out risk assessments and fire risk assessments, and ensuring that any resulting actions are carried out in a timely manner;
, Fire safety procedures including testing of fire safety systems and carrying out bi-annual fire evacuations;
, Conducting and keeping a clear and accurate record of, weekly inspections of buildings.

Line Manage a small team of Facilities Support Assistants (FSAs)

, Managing the day-to-day work of the Facilities team;
, Ensuring staff have regular supervisions;
, Lead, develop and motivate staff;
, Setting up (or assisting / supervising the FSAs) furniture and Audio Visual and Information Technology in conference and meeting rooms;
, Carrying out (or assisting / supervising the FSAs) small-scale maintenance tasks including re-painting offices, basic plumbing, small-scale carpentry, key cutting, waste disposal, etc.

Building improvements and maintenance

, Responsible for ensuring an ethical negotiation, procurement and management of Service of agreement levels.

Updating and maintaining supplier contact database and summary sheets.
, Investigating day-to-day building-related problems (ranging from boiler/heating breakdowns, leaking roofs and blocked toilets, to alarm activations etc.), and devising timely and cost-effective solutions in consultation (as necessary) with the centre manager, contractors and tenants;
, Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and tenants to ensure timely completion and minimum disruption;
, Keeping up-to-date maintenance and service records and a manual of the building;
, Building strong working relationships with contractors in specifying works, tendering, monitoring progress and approving invoices on completion;
, Helping to monitor and reduce energy and water use in the buildings;
, Making suggestions on how to improve management and delivery of maintenance and services to tenants, and how to achieve the company's financial, social and environmental objectives.

Communications

, Acting as a point of contact for tenants to report maintenance and other building-related issues;
, Acting as a point of contact for conference users to resolve problems that arise during their meetings;
, Establishing and maintaining excellent communication with tenants and centre users to help ensure their satisfaction with the building and services;
, Keeping records of maintenance work reported and carried out, to enable accurate reporting to the relevant Board on performance against targets.
Undertaking the building-related aspects of tenant moves, including:
, Working with incoming tenants to determine and undertake any works required before they move in;
, Instructing redecoration of offices when vacant and liaising with contractors on other works as required;
, Assisting our IT company with setting up and managing phone systems
Other responsibilities include:
, Assisting the Centre Manager with other duties that may be required from time to time;
, Other duties as required, in line with the role.

Person Specification

This is a busy, demanding and ‘hands-on' role that will require a ‘can do' attitude by the successful applicant.

Essential skills and experience
, You have experience of commercial facilities / property management;
, You have experience of managing health and safety within the workplace;
, You have experience of managing expenditure and approving invoices;
, You are computer literate with good working knowledge of Word, Outlook and Excel;
, You have some knowledge and a strong interest in the social and environmental performance of buildings, particularly in relation to energy and water use, recycling, green commuting and accessibility;
, You can cope well under pressure;
, You have good organisational and time management skills and can prioritise effectively;
, You are a confident starter-finisher with an eye for detail;
, You are a problem-solver;
, You are confident in supervising others;
, You are personable, able to establish a good rapport quickly and establish trust in the long term;
, You are a good team worker.

Contractual Details

This is a permanent part-time role with a three-month probationary period.

Benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays.

We offer a company contribution up to 7% to a pension depending on scheme choice, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.

Please note, you must be eligible to work in the UK in order to apply for this role.